New liquor license

Applications must be held for 30 days before they are heard by the Liquor Licensing Authority, per State law. This 30 days begins once an application is received and considered complete by the Town Clerk's Office.

Ensure you comply with​ multiple interests. For example you may not have more than one Retail Liquor Store License.

The process generally takes 2-3 months from the time a complete application is received. The Town must receive State approval and have your certificate of occupancy prior to issuing your license.

A public hearing notice must be published in the newspaper and posted at the business at least 10 days prior to the hearing date.

Before a hearing can be set, the applicant must submit the following to the Town Clerk's Office:

1. Application - Include all required attachments (or 3.2% beer license application)
2. Fill out if you are a sole proprietor or if you are a husband and wife partnership
3. Individual history report for a background check for each officer of the business
4. Copies of: 
   • Drivers license
   • Local sales tax and business license
   • TTB permit (if Brewpub license) 
5. Fingerprints for each officer of the business (Police department does on Tuesdays and Thursdays)
6. Diagram 8 1/2" x 11" of Licensed Premise marked as follows:
   • All levels, if applicable
   • Dimensions
   • Exits
   • Kitchen area
   • Liquor storage area
   • Outdoor areas including fences, etc.
   • Outline entire area that is to be licensed in BOLD
7. Three checks payable to:
   • Town of Castle Rock (see below)
   • Town of Castle Rock - background check fee ($39.50 per person)
   • Colorado Department of Revenue - (see below - add $200 if concurrent review*)
     *Concurrent Review - State will begin reviewing during the 30-day waiting period

Petition for Needs and Desires - Due 5 Days Prior to the hearing:

The following license types require a petition and must comply with the 500-foot distance requirement from a school: Retail Liquor Store, Liquor Licensed Drug Store, Beer and Wine, Hotel and Restaurant, Tavern, Brew Pub, Club, Arts, Racetrack, Optional Premise, Retail Gaming Tavern, Vintner's Restaurant, Distillery Pub and Lodging and Entertainment.  In addition, Retail Liquor Stores and Liquor Licensed Drug Stores have a distance requirement of 1500 feet from another RLS or LLDS. 

• Petition and report for the district in which the business is located (see Petition Companies)
• Certification that all servers have completed TIPS training (list of trainers)

Petition companies

• Oedipus, Inc., 303-661-0638
• Liquor Licensing Professionals, 719-390-8844, email
• Esquire Petitioning Services, 303-331-8600, email

Upon approval by the Liquor Licensing Authority and the Colorado Department of Revenue as well as confirmation of a certificate of occupancy and compliance, a license will be issued.

Master files

If this is a Master File, submit a letter from the State confirming your Master file.

If you have a Master File and have already submitted fingerprints to the State, you do not need to submit fingerprints or the fingerprint fee to the Town Clerk's Office.

Submit all items to the Town Clerk's Office

Modifications to Premise

 

• Form DR8442 with requested attachments
• Diagram 8 1/2" x 11" of Licensed Premise marked as follows (all levels if applicable):
  • Dimensions
  • Exits
  • Kitchen area
  • Liquor storage area
  • Outdoor areas including fences, etc
  • Outline entire area that is to be licensed in BOLD
• Amended lease agreement if expanding or decreasing area
• $300 for Permanent Modification to the Colorado Department of Revenue -OR-
• $600 for Temporary Modification to the Colorado Department of Revenue

Manager & Other Changes

• Form DR8442 with requested attachments
• Individual History Report
• Fingerprints (Police only conducts fingerprints on Tuesdays and Thursdays)
• $75 to the Colorado Department of Revenue ($100 for LLDS - State only)
• $114.50 to the Town of Castle Rock (this includes background check fees)
• Certification that all servers have completed TIPS training (list of trainers)

 

Location Changes

• Current location must be within Castle Rock
• Form DR8442 with requested attachments
• Lease agreement
• Diagram 8 1/2" x 11" of Licensed Premise marked as follows (all levels if applicable):
  • Dimensions
  • Exits
  • Kitchen area
  • Liquor storage area
  • Outdoor areas including fences, etc
  • Outline entire area that is to be licensed in BOLD
• $300 to the Colorado Department of Revenue
• $500 to the Town of Castle Rock

New location will be posted for a public hearing date at least 30 days from the date your complete application is submitted. 
  

Prior to the hearing for location change

• Must submit a petition and report for the district in which the business is located
• Certification that all servers have completed TIPS training (list of trainers)

Petition Companies

• Oedipus, Inc., 303-661-0638
• Liquor Licensing Professionals, 719-390-8844, email
• Esquire Petitioning Services, 303-331-8600, email

Upon approval by the Liquor Licensing Authority and the Colorado Department of Revenue as well as confirmation of a certificate of occupancy and compliance, a license will be issued. 
 

All other changes

- see State forms
Application
Change of Trade Name/Corporate Name - $100 State
Corporate/LLC Change per person - No Fee

Special Event Permit authorizes

• The sale of alcohol beverages at a private event by the drink
• The sale or serving of alcohol beverages to the public by the drink

Special Event Permits are required if...

• The event is open to the public or has been publicly advertised. Whether you are selling it or giving it away.
• You are selling alcohol or charging admission to include alcohol.

Private events, invitation-only events, events on private property that are serving complimentary alcohol do not require a permit to serve alcohol

You may not hold a Special Event Liquor Permit on a premise that currently has a liquor license - you cannot license over an existing license (except for a club, arts, limited winery or wine festival)

Important to remember

• Applicants are liable for any violations of liquor leaving the premise or outside liquor entering the premise
• Applicants are liable for any violations of underage serving or overserving patrons
• Alcohol must be purchased from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Donated alcohol can now be sold by the drink; must be from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Net profits of liquor sales after expenses must be retained by the applicant
• Food or snacks must be available for purchase or complimentary.
• Each non-profit is limited to holding 15 events per year in Colorado.
• Raffles require you to hold a Bingos and Raffles license, issued from the Colorado Secretary of State office.
• Cannot sell alcohol in sealed containers, including bottles of liquor in gift baskets at auctions.

Applicants for Special Event Permits must be one of the following

• Non-profit incorporated pursuant to Colorado law for purposes of a social, fraternal, patriotic, political, or athletic nature.
• Regularly non-profit chartered branch, lodge or chapter of national organization or society.
• Regularly established religious or philanthropic institution.
• Political candidate who has filed the necessary reports with the Colorado Secretary of State.
• Municipality-owned arts facilities including special districts at which productions of an artistic or cultural nature are held.
• Organizations are limited to holding 15 events per year in the State of Colorado.

Applying for a Special Event Permit

For Events on Private Property (non-Town property, streets, or parks, etc.)

30 Days prior to your event, submit to Town Clerk's Office:

• Special Event Liquor Permit Application
  
• Questionnaire
• Diagram 8 ½” x 11” showing dimensions of the following: 
  
  • Exits
  • Outlining boundaries
  • Type of boundary / fencing, signage and staffing to ensure no liquor is leaving the premise or outside liquor entering the premise.
• Contract for use of premise
• Certificate of Good Standing for Non-Profit issued by Secretary of State (obtain from website - Nonprofit Search)
• Mobile Vendors must be inspected by the Fire Department
• Political candidates - copies of reports and statements filed with the Secretary of State
• Fee payable to Town of Castle Rock ($25 for malt, vinous and spirituous liquor / $10 for 3.2% beer)

For Events on Public Property, Streets, or Facilities:

30 Days prior to your event, submit to Town Clerk's Office: 

• All Items listed for Private Events
• On-Line Application:  Submit your on-line application at Hosting-an-Event
• Insurance certificate with Town named as additional insured with Liquor rider
• Security contract (Police determine if police contract or security company is used - email)
• Approved Street Closure from Public Works (if applicable)
• If at Miller Park - Contract with beverage service (email)
• Certification that all servers have completed TIPS training (list of trainers)

Known TIPS Instructors:

Flying Horse Catering, 303-688-4321, email
Oedipus, Inc., 303-661-0638
Liquor Licensing Professionals, 719-390-8844, email
Esquire Petitioning Services, 303-331-8600, email

Tasting Permits

• The Town also approves all tastings permits locally. 
• Retail liquor stores may conduct up to 104 tastings at their store per year
• Dates must run concurrently with their license
• No more than four in one week
• No more than 5 hours between 11 a.m. and 7 p.m. 
• Any changes must be provided to the Town Clerk at least 72 hours in advance

To read all regulations and limitations, see Chapter 2.17.110 in the Municipal Code.

The applicant must submit to the Town Clerk's Office

• Tastings permit application
• $200 Fee payable to the Town of Castle Rock
• Certification that all servers have completed TIPS training (list of trainers)
• Schedule of dates and times tastings will be conducted

T

ransfer liquor license

Once a complete application has been received and preliminary reviewed, a Temporary Liquor License may be obtained to serve alcohol if the request is submitted along with the additional fee (see below).

Once the state issues the liquor license, we will then issue the local liquor license and mail to the applicant.

The applicant must submit to the Town Clerk's Office

1. Application - Include all required attachments (or 3.2% beer license application)
2. Fill out if you are a sole proprietor or if you are a husband and wife partnership
3. Individual history report for a background check for each officer of the business
4. Affidavit of transfer
5. Wholesaler Affidavit of Compliance
6. Temporary permit application (if desired)
7. Copies of:
   • Drivers license
   • Local sales tax and business license
   • TTB permit (if Brewpub license)
8. Fingerprints for each officer of the business
   Fingerprints are completed by the Police Department on Tuesdays and Thursdays.Tell them it is for a liquor license, so they use our forms, then return with your application.
9. Diagram 8 1/2" x 11" of Licensed Premise marked as follows:  
   
   • All levels, if applicable
   • Dimensions
   • Exits
   • Kitchen area
   • Liquor storage area
   • Outdoor areas including fences, etc.
   • Outline entire area that is to be licensed in BOLD
10. Certification that all servers have completed TIPS training (list of trainers)
11. Three checks payable to: 
    • Town of Castle Rock (see below) (includes $100 for Temporary license)
    • Town of Castle Rock - background check fee ($39.50 per person)
    • Colorado Department of Revenue (see below)

Upon approval by the Liquor Licensing Authority and the Colorado Department of Revenue as well as confirmation of a Certificate of Occupancy and compliance, a license will be issued.

Transfer fees (includes application and license fees)

	Town of Castle Rock (Includes $100 Temporary License Fee)	Colorado Department of Revenue
Art License	$641.25	$1,858.75
Beer and Wine License	$648.75	$1,901.25
Brew-Pub License	$675	$2,300
Club License	$641.25	$1,858.75
Hotel and Restaurant or Lodging and Entertainment	$675	$2,050
Liquor Licensed Drugstore	$622.50	$1,777.50
Retail Liquor Store	$622.50	$1,777.50
Tavern License	$675	$2,050
Retail 3.2% Beer On, Off, and On/Off Premises	$603.75	$1,646.25